rsvpeasy
Turning the RSVP into an end-to-end experience.
Hosts planning weddings, milestone birthdays, and corporate events were stitching together Paperless Post, Google Forms, Excel, and WhatsApp just to track who was coming. Cuebites built RSVPeasy as a single SaaS platform that takes an RSVP from digital greeting card through to the guest walking in — beautiful enough for weddings, simple enough for a grandparent.
Average guest RSVP time
< 45s
Zero-account, mobile-first flow
Guest response rate
85%+
Significantly above traditional RSVPs
Client
RSVPeasy
Industry
SaaS · Event Management
Engagement
Consumer SaaS platform build
Web Development
Mobile App Development (iOS PWA)
Custom SaaS Platform
UI/UX Design
01 · Challenge
Six apps to send one invite.
Hosts stitched together invitations, trackers, seating plans, and follow-ups across half a dozen tools. Guests were confused, hosts were exhausted, and nothing connected.
Before · The legacy stack
Paperless Post
Invitations
Separate RSVP tracker
Responses
Google Forms
Dietary / access
Excel
Seating
WhatsApp / SMS
Follow-ups
RSVPeasy was conceived as a modern answer to the fragmented, frustrating reality of event RSVP management. Hosts planning weddings, milestone birthdays, corporate events, and cultural celebrations were stitching together Paperless Post for invitations, a separate RSVP tracker, Google Forms for dietary requirements, Excel for seating plans, WhatsApp and text messages for follow-ups, and email for thank-you notes afterwards. Nothing connected, guests were confused, and hosts were exhausted.
The founders saw a clear opportunity: a single SaaS platform that took an RSVP from digital greeting card through to the guest arriving at the event — covering invitations, responses, dietary and accessibility requirements, plus-ones, seating, communications, check-in on the day, and post-event thank-yous. They wanted it beautiful enough for weddings, flexible enough for corporate events, and simple enough for a grandparent to use.
The build had to land two demanding audiences simultaneously: event hosts who wanted sophisticated organisational control, and guests who wanted to respond in under thirty seconds without creating an account.
02 · Solution
One platform, end to end.
A full SaaS product covering digital invitations, RSVPs, guest lists, seating, day-of check-in, and post-event thank-you with a web app for hosts and a PWA for guests that needs no account to respond.
Greeting card and invitation management
A library of beautifully designed digital invitation templates across wedding, birthday, corporate, cultural, and custom event styles. Hosts customise invitations with their own photography, fonts, colours, and wording, then send by email, SMS, WhatsApp, or a shareable link. Multi-language invitation support for multicultural celebrations. Save-the-dates, formal invitations, and reminder sequences all managed from the same timeline.
Event management
Hosts create events with dates, venues, multi-session schedules (ceremony → reception → after-party), dress codes, accommodation recommendations, travel information, and gift registries. Different information can be shown to different guest segments — so the ceremony-only guests never see the reception details and vice versa.
RSVP management
Guests respond through a frictionless mobile-first flow — no account creation required. They confirm attendance, indicate dietary requirements, flag accessibility needs, respond for plus-ones, choose meal options where offered, and leave notes for the host. Hosts see real-time RSVP dashboards with aggregate statistics and per-guest detail.
Guest list and seating
Hosts upload their guest list, segment guests into groups (family, friends, colleagues), track RSVP status at a glance, and use a drag-and-drop visual seating planner to assign guests to tables. The planner respects dietary, accessibility, and relationship constraints automatically — flagging conflicts before the host sends the plan to the venue.
Communications hub.
Automated reminders for unresponded guests, day-before and day-of updates, post-event thank-you messages — all template-driven and scheduled in advance. Hosts can also send ad-hoc announcements to specific segments (for example, updating only out-of-town guests about transport arrangements).
Check-in and live day management
On the day of the event, hosts or their coordinators check guests in through the mobile app, see live arrival tracking, and flag any no-shows for the venue. QR codes on digital tickets streamline check-in for larger events.
Gift and thank-you management.
Hosts log received gifts (by guest, by item, with optional photos) and use the platform to send personalised thank-you cards either digital or with mailing address data exported in a format ready for printed cards.
Multi-event and multi-host support
For professional event planners and venues, a team account structure supports multiple simultaneous events, role-based access, and white-label branding options.
Lead capture and community partner tools.
Multi-channel lead intake with AI-powered scoring, automated follow-up sequences, and referral partner management. A dedicated partner portal gives support coordinators, plan managers, and allied health referrers visibility into their referred participants without exposing other providers' data.
Subscription and billing
Stripe-powered subscription tiers from a free plan for small private events through to a professional plan for planners and venues.
03 · Results
What changed, in numbers.
A product that converts consumers in minutes, gets guests to respond in seconds, and quietly opens up a second audience of professional planners and venues.
What changed after launch across onboarding, guest experience, and audience expansion.
Onboarding-to-first-invitation-sent under three minutes a critical metric for consumer SaaS conversion that validates the frictionless host flow. RSVP response rate above 85% on average, significantly higher than traditional email or postcard RSVPs. Average time to RSVP under 45 seconds for guests the mobile-first, no-account flow is doing its job.
Strong retention across repeat life events users who plan a wedding are coming back to run birthday, anniversary, and milestone events. A professional planner segment has emerged as a high-value upmarket tier, expanding the original consumer thesis into planners and venues. And zero downtime across peak event weekends Easter, Diwali, and wedding-season surges included.
< 3 min
Onboarding to first invitation sent
85%+
Guest RSVP response rate
< 45s
Average time for a guest to RSVP
Zero
Downtime across peak event weekends
<1day
Audit prep time, down from a week
04 · Voices
In their own words.
What the people running these services actually said not sanitised quotes, but real feedback from the operators who use the platform every day.
We wanted to build something that treated an RSVP the way Airbnb treats a booking end to end, beautifully designed, and so easy that guests did not realise they were using a product. Cuebites understood that from the first conversation. They built us a SaaS platform that our hosts, our guests, and even our grandparents can use without friction.
RE
Founder
RSVPeasy
Our tech stack
Built on Open Standards. No Vendor Lock-In.
Frontend
React
Next.js
TypeScript
Tailwind
Backend
Node.js
PostgreSQL
Supabase
AWS (Sydney)
Integrations
Xero
MYOB API
Twilio SMS
We build with open-source, industry-standard technologies. Any competent developer can maintain or extend what we build. Your software, your stack, your choice.
