Sydney Disability Support & MCS
Replaced a $90k SaaS stack with one NDIS platform for two providers
Retired ShiftCare, spreadsheets, and paper forms for one platform covering participants, rostering, compliance, invoicing, and AI care insights.
Case Studies
See What’s Possible with Cuebites
Real-world automation. Real impact. Here’s how teams are using Cuebites to save hours, reduce costs, and move faster.
Rated 5 out of 5 on Google
Trusted by 50+ brands, including BSI, UNDP and the Federal Circuit and Family Court of Australia
Case studies
Explore our case studies
A full SaaS platform for invitations, RSVPs, seating, and thank-yous, with a web app for hosts and a zero-account PWA for guests.
- Confidential Migration Agency
Cut eligibility assessment from 2–4 hours to under 2 minutes with AI
An AI-driven migration platform with a 190-rule eligibility engine and Department of Home Affairs integration, cutting admin time by 65% per case.
An operations platform covering CRM, quoting, inventory, site management, delivery, and AI margin analysis, alongside a full brand refresh.
A full web and native mobile marketplace with matching, verification, and Stripe escrow, polished enough to onboard a national enterprise pilot.
- Ark Total Wealth
Replaced a $38k accounting SaaS stack for a Sydney wealth firm
A brand rebuild, custom operations platform, and purpose-built accounting package, all running on one shared client database.
A custom two-sided marketplace with SEO baked into every URL and schema decision, capturing long-tail search the incumbents leave alone.
FAQ
Straight Answers.
MVPs start from $10k–25k, full platforms from $25k–100k+, and AI pilots from $15k. Every project gets a fixed quote before we start. No hourly billing, no surprise invoices. Book a call and we'll give you a realistic number based on your scope.
SaaS adds up fast when you're paying per user, per month, and it never stops. Custom has a one-off build cost but hosting stays flat and low forever. Most clients break even within two years.
MVPs: 6–10 weeks. Full platforms: 10–20 weeks. AI pilots: 4–8 weeks. You get a realistic timeline on the first call and we commit to hitting it.
Yes. For Sydney businesses we show up in person, sit with your team, and map real workflows before building anything. Interstate clients get thorough video sessions.
100%. Your code, your database, your data. If you ever want to take it in-house or change providers, you walk away with everything. No vendor lock-in, no hostage situations.
This is a big part of what we do. We audit first, then give honest advice: what's worth keeping, what needs rebuilding, and what should just be switched off.
That's what the consultation is for. You don't need a brief. Tell us what's frustrating you and we'll figure out the right approach, even if that means sticking with your existing SaaS.
Three things: we come to your business before building anything. You own everything with no lock-in. Everything is fixed price with a guarantee: if we miss, we fix it at our cost.